Размещено: 22.05.2020

Administrative and Finance Assistant VA#30753

UNDP (Некоммерческие/гуманитарные организации)
Сфера вакансии:
Некоммерческие/гуманитарные организации
Регион работы:
Ташкент
Требуемый опыт работы:
1-2 years
Оклад:
договорной

Должностные обязанности

Duties and Responsibilities

 The Administrative Finance Assistant works in close collaboration with the Government counterparts, project, operations, and UNDP Programme’s personnel in the Country Office to exchange information and ensure consistent service delivery:

 

  • Bear responsibilities for logistics/travel, and recruitment/extension/ separation for the project, in accordance with corporate UNDP rules and procedures;
  • Based on consultations with Project Manager and UNDP Operations to perform procurement related operations in accordance with UNDP rules and procedures;
  • Prepare all financial and administrative documents related to the project implementation;
  • Provide organizational and administrative support in implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;
  • Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;
  • Assist Project staff, experts and consultants on all respects of allowances, travel claims and other financial and administrative matters;
  • Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office and reconcile all accounts in required time frame;
  • Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
  • Ensure leave monitoring of project personnel, check the accuracy and proper completion of monthly leave reports;
  • Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;
  • Define the cost-effective measures for optimal use of resources of the project;
  • Ensure full compliance of administrative and financial processes and financial records with UNDP and GEF related rules, regulations, policies and strategies;
  • Encourage awareness of and promotion of gender equality among project staff and partners;
  • Perform other duties related to personnel, administrative and financial issues of project as required.

Competencies

Corporate Competencies:

 

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

 

  • Fundamental knowledge of processes, methods and procedures;
  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Demonstrates good knowledge of information technology and applies it in work assignments;
  • Presentation of information on best practices in organizational change.

Требования

Пол
Не имеет значения
Образование
Незаконченное высшее
Знание языков
Английский - Свободное владение
Узбекский - Свободное владение
Русский - Свободное владение
Знание компьютера
Уверенный пользователь
Дополнительные требования

Required Skills and Experience

Education: 

 

  • Bachelor`s degree in any of the following areas: Finance, Economics, Business Administration and  Management or any related field.

 Experience: 

   At least 2 years of relevant work experience in administration and finance. Work experience in international organizations is an advantage.

Language Requirements: 

 

  •  Excellent command of spoken and written English, Uzbek and Russian are essential.

Others:    

  • Strong financial and administrative skills, result and client-orientation, ability to work in a team;
  • Ability to work under pressure and with tight deadlines, ethics and honesty;
  • Ability to use information and communication technology as a tool and resource;
  • Experience in handling web-based management systems;
  • Ability to handle multiple tasks simultaneously and ability to prioritize;
  • Be attentive to details and accurately make mathematical calculations.
  • Strong organizational, operational and communication skills, ability to work in a team;
  • Understanding of development issues, human rights (including women’s rights), basic gender concepts and gender issues in the country, etc.

Дополнительная информация

To apply please click the link:  https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=30753&HRS_JO_PST_SEQ=1&hrs_site_id=2

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Published: 22/05/20

Administrative and Finance Assistant VA#30753

UNDP (Non-profit / humanitarian organizations)
Industry Vacancy:
Non-profit / humanitarian organizations
Region of work:
Tashkent
Experience required:
1-2 years
Salary:
contractual

Job Description

Duties and Responsibilities

 The Administrative Finance Assistant works in close collaboration with the Government counterparts, project, operations, and UNDP Programme’s personnel in the Country Office to exchange information and ensure consistent service delivery:

 

  • Bear responsibilities for logistics/travel, and recruitment/extension/ separation for the project, in accordance with corporate UNDP rules and procedures;
  • Based on consultations with Project Manager and UNDP Operations to perform procurement related operations in accordance with UNDP rules and procedures;
  • Prepare all financial and administrative documents related to the project implementation;
  • Provide organizational and administrative support in implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;
  • Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;
  • Assist Project staff, experts and consultants on all respects of allowances, travel claims and other financial and administrative matters;
  • Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office and reconcile all accounts in required time frame;
  • Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
  • Ensure leave monitoring of project personnel, check the accuracy and proper completion of monthly leave reports;
  • Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;
  • Define the cost-effective measures for optimal use of resources of the project;
  • Ensure full compliance of administrative and financial processes and financial records with UNDP and GEF related rules, regulations, policies and strategies;
  • Encourage awareness of and promotion of gender equality among project staff and partners;
  • Perform other duties related to personnel, administrative and financial issues of project as required.

Competencies

Corporate Competencies:

 

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

 

  • Fundamental knowledge of processes, methods and procedures;
  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Demonstrates good knowledge of information technology and applies it in work assignments;
  • Presentation of information on best practices in organizational change.

Requirements

Gender
Irrelevant
Education
Incomplete higher
Knowledge of languages
English - Fluency
Uzbek - Fluency
Russian - Fluency
Computer literacy
Confident user
Additional requirements

Required Skills and Experience

Education: 

 

  • Bachelor`s degree in any of the following areas: Finance, Economics, Business Administration and  Management or any related field.

 Experience: 

   At least 2 years of relevant work experience in administration and finance. Work experience in international organizations is an advantage.

Language Requirements: 

 

  •  Excellent command of spoken and written English, Uzbek and Russian are essential.

Others:    

  • Strong financial and administrative skills, result and client-orientation, ability to work in a team;
  • Ability to work under pressure and with tight deadlines, ethics and honesty;
  • Ability to use information and communication technology as a tool and resource;
  • Experience in handling web-based management systems;
  • Ability to handle multiple tasks simultaneously and ability to prioritize;
  • Be attentive to details and accurately make mathematical calculations.
  • Strong organizational, operational and communication skills, ability to work in a team;
  • Understanding of development issues, human rights (including women’s rights), basic gender concepts and gender issues in the country, etc.

Additional information

To apply please click the link:  https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=30753&HRS_JO_PST_SEQ=1&hrs_site_id=2

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