Премиум вакансия

Administrative Finance Assistant

Опубликовано 10 Feb 2021
З/П договорная
UNDP.
Ташкент
Сфера
Другое
Опыт работы
от 3 до 5 лет
Должностные обязанности

Background

UNDP in Uzbekistan in partnership with the Ministry of Employment and Labour Relations (MELR) of the Republic of Uzbekistan initiated a project “Adapting population skills to the post-pandemic economy in Ferghana Valley”. The initiative is funded by the Russian Federation - UNDP-Trust Fund for Development (TFD). The project is aimed at contributing to poverty reduction through increased employment and entrepreneurship opportunities of the population, especially the youth of Fergana Valley by building entrepreneurship and future skills among students and job-seekers. 

The project aims at forging a new pathway for the future of work—based on continuous skills attainment, digital leapfrogging and a new balance between life and work. The development objective of the project is reskilling and upskilling of the workforce to deliver new business models?in the post-pandemic era. It will target college and university graduates, young women and men in informal employment, returning migrants and other vulnerable groups and help Uzbekistan Government and private sector to craft policies and talent strategy that develop employees’ critical digital and cognitive capabilities, their technical and?socio-emotional skills, and their adaptability and resilience. At least 20,000 young people will be benefiting from the project annually.  

 

The project will concentrate its work in three major directions:

  • Creating decent employment opportunities by improving technical and digital skills and competencies of self-employed and unemployed women, returning migrants, youth and other vulnerable groups in Fergana Valley that are future-resistant, sustainable and adaptable to changing environment;  
  • Strengthening entrepreneurship skills development and start-up ecosystem; 
  • Support re-designing of Government labour market programmes (LMPs) and increasing their impact and reach to create better opportunities for those employed in the informal economy.


Scope of Work / Outputs / Timeline

  • Under the guidance and direct supervision of Project Manager, the Administrative Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work.
  • The Administrative Finance Assistant works in close collaboration with the Government Counterparts, project, operations, and UNDP Programme’s personnel in the Country Office to exchange information and ensure consistent service delivery.


Duties and Responsibilities

  • Bear responsibility for office logistics, travel arrangements as well as recruitment / extension / separation of the project personnel in accordance with UNDP corporate rules and procedures;
  • Encourage awareness of and promotion of gender equality among project staff and partners;
  • Based on consultations with Project Manager and UNDP Business Center to perform procurement related operations in accordance with UNDP rules and procedures;
  • Prepare all financial and administrative documents related to the project implementation in accordance with the UNDP rules and procedures, maintain project’s expenditures and commitments shadow budget;
  • Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;
  • Advise and assist Project staff, experts and consultants on all respects of allowances, salary advances, travel claims and other financial and administrative matters, and calculate and authorize payments due for claims and services;
  • Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office, make cash payments and reconcile all accounts in required time frame;
  • Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
  • Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports;
  • Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;
  • Define the cost-effective measures for optimal use of resources of the project; 
  • Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies.

 

Competencies


Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability


Functional Competencies:

  • Fundamental knowledge of processes, methods and procedures;
  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Demonstrates good knowledge of information technology and applies it in work assignments;
  • Presentation of information on best practices in organizational change;
  • Demonstrates ability to identify problems and proposes solutions
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Ability to lead planning, results-based management and reporting
  • Ability to formulate and manage budgets
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Uses information/databases/other management systems


Core Competencies:

  • Demonstrating/safeguarding ethics and integrity;
  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating teamwork;
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
  • Informed and transparent decision-making
Требования
  • График работы - Полный рабочий день
  • Пол - Не имеет значения
  • Образование - Высшее
  • Знание компьютера - Уверенный пользователь
  • Дополнительные требования:


    Required Skills and Experience

    Education:

    • University Degree in Business Administration, Finance and/or Economics;

    Experience:

    • At least 2 years of relevant work experience in administration and finance 
    • Work experience in international organizations is an asset.

    Language Requirements:

    • Fluency in English and Russian (both written and spoken)
    • Knowledge of Uzbek is an asset.

    Others:

    • Ability to use information and communication technology as a tool and resource; 
    • knowledge of and experience in gender mainstreaming is an asset; 
    • experience in handling web-based management systems.
Что мы предлагаем
  • Медицинское страхование
Дополнительная информация

Disclaimer


All posts in the SC categories are subject to local recruitment.


Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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